Creating a professional email is a comprehensive step in establishing your business’ reputation online. Not only does your professional email showcase your business brand all over the internet but it also shows your clients and associates that your business is legitimate. Start by building brand awareness with your business email and show that you are trustworthy. Don’t get stuck using generic emails by Gmail for your business needs. Doing this can get your messages sent to your recipients Spam Folder or worse the trash. We’ll explain how to set up your professional with the Roundcube webmail client in cPanel.
Learn about Roundcube in step by step and how to set up subdomain email accounts. Let’s dive in.
Reasons you need a Business Email
Just to reiterate for clarity, your business needs a professional email for five reasons.
- It’s the first impression anyone will have of your business when it comes to contact information and marketing material.
- Having your professional email at your domain name ensures that there is end to end encryption and that your email is always private and secure from hackers and other cybercriminals.
- It reaffirms and builds credibility with your brand and your business. It shows your clientele that you are trustworthy and your business is legitimate.
- A professional email is an extension of your brand awareness. It enables anyone to reach your website just from seeing your email at your domain name.
- It gives you an added flexibility to control your email completely.
What’s Roundcube and Why Should You Use it?
Roundcube is a free and open source webmail client solution that has a simple desktop user interface. It’s super easy installation and configuration steps makes it a popular choice for new users. It runs on a standard LAMPP server.
Roundcube uses skins with the latest web standards. So, it is able to render a fully functional and customizable user interface. The great thing about Roundcube webmail is that it is included in your cPanel. Simply sign in to your cPanel interface or download the desktop app to access it.
Roundcube webmail client comes with a robust list of features. Those features include but are not limited to:
Roundcube’s Main Features
- Drag-&-drop message management
- Full support for MIME and HTML messages
- Multiple sender identities
- Full featured address book with groups and LDAP connectors
- Threaded message listing
- IDNA and SMTPUTF8 support
- Spell checking
- Canned response templates
- IMAP folder management
- Shared/global IMAP folders
- Support for external SMTP server
- Support for access control lists (ACL)
- Built-in caching for fast mailbox access
- Unlimited users and messages
- Import/export functions
- Template system for custom skins
- Plug-in API for flexible extensions
Robust Security features
- Sophisticated privacy protection
- Brute-force login attack prevention
- XSS attack protection
- Support for PGP encryption
How to Setup Your Professional Email and Use Roundcube
Setting up webmail in cPanel is simpler than you think. Let’s go through the steps:
Access Roundcude and create an email account
- Log into your cPanel account from your hosting client area. Once the interface loads, scroll down to Email and select Email Accounts.
*Note: All of the following steps are on the same page after you select Create.
- Click CREATE. You’ll be taken to the client to fill in the information to make a new address. For example, you can use [email protected] or [email protected] etc.
- Set a PASSWORD. Make sure to use the best password practices during this step. That is, a strong password uses a combination of upper and lowercase letters, symbols, and numbers. You can also select GENERATE and one will be made for you—when choosing this option, it is best to write them down in a notebook you keep safe.
- Set the STORAGE. You can use the default setting of 250 or change this to unlimited.
- Scroll down and select CREATE. That’s all it takes to create the email account!
Now that you’ve created your first email you can make more to suit various needs like invoicing if your business sends out invoices or info for clients to ask for specific information. Next step in our tutorial, we’ll show you how to choose your email client. You have two options in cPanel, Horde or Roundcube.
How to Setup a cPanel Webmail to go directly to Roundcube
Set up Webmail to Autoload to the direct client.
- Log in to cPanel and navigate to the Email Accounts menu.
- Click CHECK EMAIL next to the email address you want to use.
- A window prompt will open showing both email clients Horde and Roundcube. Select SET AS DEFAULT under which client you wish to use in this case Roundcube.
*Note: If you wish to set a different default webmail client, click on your email account inside webmail and select the desired interface from there.
There you have it, now you have a professional email and a default mailing client that you control from your cPanel hosting.